March 2017 AMVETS EXECUTIVE REPORT For AMVETS official Use
- Refund report
- NEC Report
- This report
- Feb numbers N/A at this time
You are running a small business as an AMVETS Post. You must file your 990 every year. Proof of filing your 990 is an IRS response indicating your 990 was accepted. If you fail to file your 990 for 3 consecutive years you appear on the IRS revoked list. You lose your 501c19 status. You then reapply using an IRS 1024 form. We have been working to clean the list and have changed the status of 177 Posts. We see new twists each year. I received a document today showing the IRS fined a Post $2,290 for filing their 990 late. It is attached. Below is a link to the list.
Here is a link to the most current IRS Tax guide. An ounce of prevention is worth a pound of cure.
March NEC (My report is attached)
March final renewal notice email then mail (working on the mail part)
13,889 2016 Annuals still need to renew. 10,887 2015 members owe 2 years (make some calls!)
April– order 70,000 blank annual cards
May-Memorial Day, (plan events and support your posts) Post elections
June-Post Elections (New leaders can’t get in system till reval comes help transition)
July 1 Delegate Strength list for Convention
July 15-Pull all current annual members list for cards send to printer (mailed to Depts.)
July-15 Revalidations Due (if you hold revals till the last day it jams the system, send em as you get them)
August 1 apply renewal invoices (reval dues info applied, standard dues would allow earlier invoicing)
August 1-Cards hit Depts. and are sent to Posts
August 7 Invoices to printer for mailing (dues renewal contacts)
August 15 Invoices arrive at members
August 31 End of Membership Year
Sept 1 Members Pay and are given Cards
Love it when a plan comes together.
New Annual Member Cards
How do “new annual members” receive the hard plastic membership cards? Here’s how it works, at the end of each month I query the database for new members. I will select the March new members on 1 April and send the list to a vendor that prints the name and expiration date on the card and then sends the card and a welcome letter to the new member. It usually takes a week to get everything prepared and sent. The card should be to the member by the 15th of the next month April in this example. If someone joins on 1 March the longest it would take is 45 days to get the card. If someone joins on 30 March they get their card in 2 weeks max. We send the cards to MALs and new post joins. If a member joins online as an MAL they get an email with a temporary card. If they join through a post they get the temporary card from the join form or the tear off from our brochure. The big difference is, in the past they would keep the temporary card for a year till they renewed. One of the benefits of receiving a card and a letter within the first month is, it is a form of member engagement. We need to communicate as often as we can with our members; it generates a feeling of belonging and helps us with member retention.
How does a life member get a card? When a life member join AMVETS s “online” his name appears on a morning report and the new card and life package is sent out by the following day.
The 1st is the fastest: A veteran joins as a life member through our join button on the website. We see his name the next day and mail him his Life package which includes a Life Card. He is a non-voting member at large.
The 2nd “online” method is if a veteran gives a $250 check to the Post. The Post deposits the check then enters the data online and pays with post credit card. It can happen within a day or two depending on the Post 1st Vices workload.
The 3rd “online” entry is by the Department. Some posts deposit the check then write a second check and send the second check with a Life Membership Transmittal form to the Department. This can lengthen the time it takes for the member to get his card by 2 or three weeks. It depends on the post and the mail. Once it reaches the Dept it can also go in an inbox until the Dept can enter the data.
How can I get a new card if mine is lost? All members can login and go to my shopping cart and order new cards. Plastic life and Plastic annual cards are both $5. Please destroy any old forms you have at the Post that says life cards are $2. Occasionally we get a check sent to HQ for $2. We run a list every morning of members ordering cards online. We print the cards at HQ and send them daily.
Does your Dept have open Accounts?
Here is how you can check. Open your Dept Roster (or post) and sort the K column (expiration dates ) from least to greatest. Then scroll dowm you will see 8/31/2015 at the top then scroll through your life members. At the end of the life expiration dates 12/31/2078 you may see members without expiration dates (k column is blank). These are members that were entered in the datatbase but were never paid for. These are open accounts. Please work with membership to close these accounts. The system captures the membership number of the leader that entered these veterans. Look hard at the veterans that paid for Life memberships. Please work with membership to close these accounts prior to 1 July when the delegate strenght list pulled.If you need help sorting your roster call my staff at 301-683-4021
Section 5. No delegate of an accredited post or department shall be seated at the national
convention unless the respective post and department shall be fully paid up in all its
accounts with National Headquarters and national districts and their accounts and
membership shall be certified as of 30 days prior to the opening date of the national
Do you have a job opening at your Department, Post or your veteran owned business? Send it to our Career Centers. We have veterans across the country looking for work. If you know a vet looking for work get them in touch with our center!
Ciera Robinson, AMVETS Career Center firstname.lastname@example.org Desk: 301.683.4029
Thanks for volunteering your time to help veterans, you built AMVETS!
AMVETS National Membership Director
US Army Infantry